🏆 VRG Bot Tournament Owner Commands

Complete guide for tournament organizers using VRG Discord Bot to manage tournaments.

📋 Prerequisites

Before starting, ensure you have:

1. Created your tournament on VirtualRematchGaming.com
2. Administrator permissions on your Discord server
3. VRG Bot invited with proper permissions (Manage Roles, Channels, Messages)

⚙️ Setup & Configuration

/tournament-setup - Initialize Discord Integration

Connect your VRG tournament with Discord and configure features.

Process:

1. Select your tournament from owned tournaments
2. Toggle features on/off:
   • ✅ Team Roles - Auto-assign team-specific Discord roles
   • ✅ Leaderboard - Live standings channel (updates every 15 min)
   • ✅ Calendar - Match schedule channel
   • ✅ Match Channels - Auto-create channels per match (optional)
3. Configure channel organization
4. Complete setup for automatic creation

Creates:

• Tournament category (e.g., "Tournament Name Hub")
• Leaderboard channel with live standings
• Calendar channel with schedules
• Team roles with color coding
• Registration channel (if needed)

/tournament-settings - Modify Configuration

Fine-tune existing tournament settings after initial setup.

Options:

• Feature Toggles - Enable/disable features post-setup
• Role Customization - Naming patterns and color schemes
  • Standings-based colors (1st place = gold, etc.)
  • Static colors for consistency
  • Random unique colors
• Sync Management - Control update frequency
• Channel Settings - Modify channel configurations

📝 Registration Management

/open-tournament-registration - Launch Registration

Create dedicated Discord registration system.

Parameters:

• tournament - Select your tournament
• is_paid - Mark as paid tournament (optional)
• entry_fee - Set fee amount (optional)
• currency - EUR, USD, etc. (optional)

Registration Types:

🔓 Open Tournaments

• Automatic approval if requirements met
• Instant role assignment
• Best for: Community tournaments

🎫 Invite-Only

• Manual approval required
• Review applications before accepting
• Best for: Competitive/exclusive events

💳 Paid Tournaments

• Stripe payment integration
• Auto-registration after payment
• Escrow system for prizes
• Payment deadline management

Workflow:

1. Teams apply via /tournament-join
2. Applications appear in registration channel
3. Open = auto-approve, Invite = manual review, Paid = payment required
4. Approved teams get roles and access

🔄 Synchronization Commands

/tournament-sync - Force Update

Manually sync all tournament data immediately.

Parameters:

• force - Override 15-minute cooldown (optional)

Syncs:

• Team rosters and roles
• Tournament standings
• Match schedules
• Player eligibility
• Registration status

When to use:

• After major tournament changes
• Before important announcements
• When data seems outdated
• After roster modifications

/tournament-missing - Find Missing Players

Identify registered players not in Discord server.

Features:

• Complete participant audit
• Generates invitation links
• Shows registration status
• Identifies communication gaps

Use cases:

• Pre-tournament verification
• Ensuring full participation
• Troubleshooting team issues

🧹 Maintenance Commands

/tournament-cleanup - Post-Tournament Cleanup

Remove tournament Discord resources after completion.

Cleanup Options:

1. Roles Only - Remove team roles, keep channels
2. Full Cleanup - Remove all tournament resources
3. Selective - Choose what to keep/remove

Benefits:

• Maintains server organization
• Prepares for future tournaments
• Archives important data
• Frees Discord resources

📊 Advanced Features

Team Role System

Automatic Management:

• Players get team roles on registration
• Updates with roster changes
• Color coding options:
  • By standings (1st = gold, 2nd = silver)
  • Static team colors
  • Random unique colors

Benefits:

• Easy team identification
• Organized permissions
• Team-specific channels
• Enhanced community feel

Live Leaderboard

Features:

• Real-time standings
• Auto-updates every 15 minutes
• Shows:
  • Current rankings
  • Win/loss records
  • Recent results
  • Qualification status

Calendar System

Displays:

• Upcoming matches
• Tournament milestones
• Registration deadlines
• Time zone conversions

Match Channels (Optional)

Dynamic Creation:

• Channels per match
• Team-specific access
• Auto-archive after match
• Result reporting space

🎯 Tournament Phases Guide

Phase 1: Pre-Tournament

1. Create tournament on VRG platform
2. Run /tournament-setup in Discord
3. Configure features and channels
4. Run /open-tournament-registration
5. Announce to community

Phase 2: Registration Period

1. Monitor registration channel
2. Review applications (if invite-only)
3. Process payments (if paid)
4. Use /tournament-missing to find missing players
5. Run /tournament-sync before closing

Phase 3: Active Tournament

1. Automatic updates every 15 minutes
2. Use /tournament-sync for immediate updates
3. Monitor tournament channels
4. Make announcements as needed
5. Address participant issues

Phase 4: Post-Tournament

1. Celebrate winners
2. Distribute prizes
3. Thank participants
4. Run /tournament-cleanup
5. Archive important data

💡 Best Practices

Setup Tips

• Start with basic features, add more later
• Test with small tournament first
• Plan channel structure carefully
• Communicate features to participants

Registration Management

• Set clear requirements
• Respond to applications quickly
• Enforce payment deadlines
• Have backup plans ready

During Tournament

• Keep participants informed
• Monitor automatic syncs
• Build community engagement
• Document important decisions

Technical Management

• Position bot role high in hierarchy
• Audit permissions regularly
• Monitor server limits
• Have backup communication

🔧 Troubleshooting

Common Issues

"Tournament not found"

• Verify you own tournament on VRG platform
• Check tournament ID

"Permission denied"

• Ensure bot has Administrator permissions
• Check role hierarchy

"Registration not appearing"

• Verify registration channel exists
• Check channel permissions

"Sync not working"

• Wait 15 minutes between syncs
• Use force:true parameter if needed

"Roles not assigning"

• Check bot role position
• Verify player is registered on VRG

🚀 Advanced Strategies

Multi-Tournament Management

• Use categories to organize multiple tournaments
• Consistent naming conventions
• Shared announcement channels
• Cross-tournament promotions

Community Building

• Regular tournament schedule
• Participant loyalty rewards
• Seasonal competitions
• Social spaces between tournaments

Sponsorship Integration

• Branded channel names
• Sponsor role visibility
• Prize announcements
• Content showcases

📞 Support

For Organizers:

• VRG platform support for technical issues
• Discord server settings for bot problems
• Community feedback for improvements

For Participants:

• Direct to /tournament-info command
• FAQ channel with common issues
• Tournament-specific support channel

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Ready to host? Start with /tournament-setup and transform your Discord into a professional tournament venue!

VRG Discord Bot - Professional tournament management made simple.