🏟️ Tournament Team Management Guide

📋 Table of Contents

Introduction

As a tournament organizer on Rematch Pro, you can manage team participation in your tournament in different ways. This guide explains how to configure registrations and manage participating teams.

Registration Modes

🔓 Open Registration (Default)

Teams can register themselves through the tournament page
Organizer can still add teams manually
Registrations open until tournament starts

🔐 Invite Only

Enable "Invite Only" option during tournament creation
Only the organizer can add teams
Players will see the [email]"This tournament is invite-only"

Adding Teams as Organizer

Admin Control Panel

Access Admin Panel
- Go to your tournament page
- Admin panel appears automatically if you're the organizer
- Look for "Admin Controls" section with gray background
Registered Teams Section
- View all currently registered teams
- See count: [X/Y Teams Registered]
- Each team shows logo, name, and member count

Adding Teams Manually

Click "Add Team"
- Located in "Registered Teams" section
- Search field appears
Search for Team
- Type team name
- System shows real-time suggestions
- Search by full or partial name
Select and Add
- Click desired team from results
- System automatically checks:
  - Minimum member count (based on format: 3v3, 5v5, etc.)
  - Conflicts with already registered members
  - Country/region restrictions (if configured)
Confirm Addition
- If all requirements met, team is added
- Success notification appears
- Team appears in registered list

Removing Teams

Find Team in List
- Scroll through registered teams list
- Use pagination if many teams (10 per page)
Click "Remove"
- Red button next to each team
- Confirm removal when prompted
Removal Effects
- Team removed immediately
- Slot freed for other teams
- Team can register again if desired

Team Registration (Player Perspective)

How Teams Register

Basic Requirements
- Be a member of a team
- Team must have minimum required members
- No member can be registered with another team in same tournament
Registration Process
- Go to tournament page
- Click "Register Team"
- Select your team from dropdown
- Confirm registration
Automatic Checks
- System checks member conflicts
- Verifies country/region requirements
- Validates minimum member count

Managing Registered Teams

Team Display

List shows for each team:

Team logo
Team name
Active member count
Remove button (only before start)

Limits and Capacity

Maximum Teams: Defined during creation (e.g., 16, 32, 64)
Minimum Teams: Required to start tournament (default: 4)
Pagination: 10 teams per page in admin panel

Available Actions Before Start

✅ You can:

Add teams manually
Remove registered teams
Edit tournament details
View registration statistics

❌ Cannot do after start:

Add new teams
Remove teams
Modify format or structure

Requirements and Restrictions

Member Count Requirements

System automatically checks based on format:

1v1: Minimum 1 member
2v2: Minimum 2 members
3v3: Minimum 3 members
5v5: Minimum 5 members (default)

⚠️ Warning: Teams with exactly minimum receive warning

Member Conflicts

System prevents registration if:

A team member is already registered with another team
Shows which members are conflicted
Indicates which team they're registered with

Geographic Restrictions (Optional)

If configured during creation:

Allowed Countries: Only teams from specific countries
Allowed Regions: Only teams from specific regions (Europe, North America, etc.)

Troubleshooting

Common Issues

"Team must have at least X members"

Cause: Team doesn't have enough members for tournament format Solution: Team must add more members before registering

"Member conflicts detected"

Cause: One or more members already registered with another team Solution:

Identify conflicted members (shown in message)
Remove other team or use different members

"This tournament is invite-only"

Cause: Tournament configured as "Invite Only" Solution: Only organizer can add teams manually

Team doesn't appear in search

Possible causes:

Team doesn't exist in system
Typo in name
Team already registered

Pre-Tournament Checks

Before starting tournament, verify:

Sufficient Team Count
- Minimum required reached
- For elimination formats: power of 2 (4, 8, 16, 32, 64)
- For Swiss: even number preferable
Complete Teams
- All teams have sufficient members
- No pending member conflicts
Correct Configuration
- Appropriate tournament format
- Correct dates and times
- Rules and prizes defined

Starting the Tournament

Requirements to Start

✅ Single Elimination/BO3/BO5:

Number of teams = power of 2 (4, 8, 16, 32, 64)
Minimum 4 teams

✅ Swiss:

Minimum teams required (configurable)
Even number preferable (odd activates bye system)

✅ Versus:

Even number of teams mandatory
Group configuration required

✅ Other Formats:

Minimum teams reached
No specific number requirement

Start Process

Click "Start Tournament" in admin panel
Confirm action
For Versus format: Configure groups
System automatically generates bracket

Best Practices

📌 Tips for Organizers

Before Registration
- Clearly define format and requirements
- Set realistic team number
- Consider geographic restrictions if needed
During Registration
- Regularly monitor registered teams
- Communicate with captains about issues
- Add teams manually if needed
Before Start
- Verify all teams are complete
- Resolve any member conflicts
- Communicate final times and rules
Transparent Management
- Explain selection criteria if using invite-only
- Communicate changes promptly
- Document important decisions